Expense form guidelines
All expense claims must be mailed to Ringette Canada, Suite 201, 5510 Canotek Road, Ottawa,Ontario, K1J 9J4, within 15 days of the event in order to receive remuneration.
ADDRESS: Print your full address, including street, city, and postal code. This address is used to send your cheque by mail, thus must be clear, complete, and accurate.
EVENT: It is essential to specify in detail the type of event for which you are submitting a claim. It is essential that a meeting be differentiated from a clinic (e.g. Board of Directors’ Meeting, Officials Certification Clinic).
DATE: Print the day, month and year of the event. TRANSPORTATION: In the case of more than one person travelling in the same motor vehicle, only one expense claim for transportation will be allowed. The total transportation claim must not exceed the equivalent of regular economy air fare. All claims for transportation other than by private automobile must be supported by an original receipt, including gas for rental vehicles.
MEALS: Meals are claimable if you are travelling or attending a meeting prior to 8:30 am (breakfast) and/or 5:30 pm (dinner).
ADMINISTRATIVE EXPENSES: Amounts claimed must not exceed the total limits of approved budgets and/or amounts additionally authorized. All long distance telephone calls must be properly recorded and a list of calls made must accompany the claim form.
RECEIPTS: Original receipts are required for (1) travel other than by private motor vehicle; (2) accommodation; (3) all administrative expenses.
SIGNATURE: Each expense claim form must be signed in the designated space by the applicant.
HOSPITALITY: No hospitality expenses may be claimed unless given prior approval.
TRAVEL STATUS: Travel Status occurs when an individual is on authorized Ringette Canada travel. It is defined as the time spent actually traveling for official purposes. A traveller who is required to travel on Ringette Canada business overnight shall be paid an incidental expense for every night on overnight travel status, that covers a number of miscellaneous expenses not otherwise provided for. Overnight travel status is defined as travel on Ringette Canada business where an individual is required to spend at least one night away from home.